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How to Manage Bookings for WordPress Events?

It is very important to manage your Event bookings the right way when you are running a WordPress Events website. EventPrime offers you the best booking management system to keep track of your Events’ audience. Today we are going to look at how EventPrime’s Booking List works and what options it provides to you.

First of all, you need to have EventPrime installed and activated on your site. And you need to have an Event created with it already. If you haven’t completed this prerequisite, we recommend that you check EventPrime’s official Starter Guide.

Enabling Booking for Events

To enable event booking, you have two options. Firstly, during the event creation process, you can activate booking by selecting the “Turn booking on” option from the Event Settings. Alternatively, if the event has already been created, you can enable booking by accessing the Events page within the EventPrime Menu and activate booking for that event.

Enabling Bookings will also reveal the options to set ‘Start Booking Date’, ‘Last Booking Date’, ‘Booking Price’, ‘Hide Booking Status’, and ‘Allow Cancellations’. Do check the help-texts next to each one of these options to see what they do. For now, we’ll just set ‘Start Booking Date’ and ‘Last Booking Date

Now, let’s check out how the booking options appears on the frontend. It will appear as a ‘Get Tickets Now’ button on the Event page, along with the price of the Booking.

Clicking on the button will allow Attendees to register their Booking for the Event. Once an Attendee has registered his/her Booking, you can see the record of it inside the Bookings List in the WordPress Dashboard.

The Bookings List

The Booking List can be accessed by clicking on the ‘Bookings’ menu link under the ‘EventPrime’ WordPress Dashboard Menu.

On the Bookings page, you’ll be able to see right away the list of Attendees who have registered their Bookings for your Events. If you don’t have any Bookings yet, then the list will not appear. The Booking list will include each Attendee’s Booking ID, Email Address, No. of Attendees, and a ‘View’ [Event Name in blue color] link to see details of the Booking.

The Bookings List Filters

There are many filters available to you on the Bookings List page. The main filter is on the top right of the page from where you can filter the Attendee list according to Events. Select an Event from the ‘Displaying For’ dropdown and you will see Bookings for that Event only.

Other filters are on the left of the Booking list. This includes filtering Attendees by the Time of their Bookings and Booking Status. Options to filter Attendees by ‘Time’ are:

  1. All – Use this when you want to see Bookings not filtered by time. This is selected by default though.
  2. Today – This will filter the list and display Attendees that registered their Bookings on the current date.
  3. This Week – Displays Attendees in the list that registered their bookings in the current week.
  4. This Month – Displays Attendees in the list that registered their bookings in the current month.
  5. This Year – This will filter the list and display Attendees that registered their Bookings in the current year.
  6. Specific Period – Choose this option if you wish to filter the Bookings list according your own defined time range. You will get the options to define start and end time according to which the list will be filtered.

Options to filter Attendees by ‘Booking Status’ include:

  1. Completed
  2. Cancelled
  3. Pending
  4. Draft
  5. Refunded

Finally, there are the options to ‘EXPORT ALL’ and ‘DELETE’ that are right underneath the ‘Attendees’ heading. ‘DELETE’ will delete the selected Attendee’s Booking registration. While ‘EXPORT ALL’ will export the entire list of Attendees in a CSV file.

This completes the overview of Bookings List in EventPrime. Don’t forget to leave your comments on this below. We’re always happy to have feedback!

6 thoughts on “How to Manage Bookings for WordPress Events?”

    1. Thank you for reaching out!

      We are in the process of creating comprehensive documentation specifically for checkout fields, which will be made available soon. In the interim, you can refer to our Starter Guide where you’ll find relevant information under the fifth point (Checkout Fields) within the section titled “Creating A New Event” and some additional details under the “Settings” section.

      If you have any further questions or need assistance, feel free to contact us.
      We are here to ensure that your experience with EventPrime is smooth and well-informed.

    1. Hello,

      Thank you for reaching out to us!

      We would like to inform you that our plugin offers two options pertaining to the booking functionality you can either choose to create tickets natively or opt for third-party bookings where the visitors will be redirected to the provided URL.

      When the “WooCommerce Integration” extension is installed and activated, you are empowered with extra capabilities to add optional and/ or mandatory products to your events which will be exhibited during the checkout process.
      For more details please visit this URL – https://demo.theeventprime.com/all-extensions/woocommerce-integration/

      If you require further clarification or additional information, please feel free to contact us.

    1. Hello,

      Thank you for using EventPrime!

      We are pleased to inform you that you can utilize our “Stripe Payments” extension which can be seamlessly integrated with our plugin.
      Simply acquire your secret and publishable keys from Stripe by visiting this URL, and include these keys in the settings of the Stripe extension.

      I hope this helps!

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